Career Opportunity: Trust Operations Administrator

Career opportunity for Trust Operations Administrator

Paducah Bank Career Opportunity Graphic

General Summary/Purpose


The Trust Operations Administrator is responsible for the processing of operational activity within and for the Trust Department. Duties include daily cash settlement with custodian, processing and posting all income, expenditures, wires, ACH & credit advices, new and closed account and asset maintenance, and daily cash management of funds. Coordinates the receipt and delivery of securities, the department's software updates, and scanning/indexing.


Key Duties and Responsibilities

#1 Trust Operations. Maintain knowledge of various computer systems and programs in order to process work efficiently and effectively, process cash management, stock splits, reorganizations and/or mergers, maintain tax lots of securities, post Trust accounts' income and expenses, input new/closed accounts and asset maintenance. Reconcile cash/securities settlement with various depositories.

#2 Research and Compliance. Schedule and coordinate receipt and delivery of securities. Calculate new cost basis information as needed. Work with Operations Manager in providing documentation requested by internal and external auditors. Process class action settlement claims through Chicago Clearing. Coordinate Department's software updates with various vendors and Bank's IT Department. Maintain control of Centerdoc for the Department by collecting, scanning, and indexing all documentation.

#3 Administration and Customer Relations. Assists Trust Officers with administration of assigned accounts, including Revocable and Irrevocable Trusts, estates, investment management/advisory accounts, conservatorships, custody, employee benefit, and escrow accounts. Assists with distributions to beneficiaries, payment of appropriate bills, coordinating the timely filing of tax returns, overseeing investment management review and implementation, coordinating real estate management, and all other usual and customary duties required to administer estates and Trusts. Acts as additional contact with clients and professionals in the ongoing administration of Trust accounts.

#4 Reporting. Assists Director of Trust Relationships with quarterly reports for Trust Committee.

#5 Trust Sales. Develops new business and promotes Trust services, cultivates relationships with other professionals, bank associates, and customers to identify and recruit new business.




  • Knowledge of current Trust, estate and gift laws
  • Excellent verbal, written, presentation, and organizational skills
  • Knowledge of Trust accounting
  • Ability to read and correctly interpret legal documents
  • Ability to interpret applicable state specific statutes
  • Ability to manage time effectively, to include meeting deadlines consistently
  • Analytical, sales, and interactive skills
  • Proficient computer skills
  • Three years’ experience in Trust Operations, Banking, or Finance, working within an environment of confidentiality
  • Be actively involved in the community networking to identify and capitalize on new business opportunities
  • Experience in providing superior client service
In compliance with Federal and State equal employment opportunity laws, qualified applicants are considered for all opportunities without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, familial status, physical or mental condition or disability or citizenship status.